Here’s the scoop on detailing, right from the experts!
04 and below Detailing
All 0-4 and below detailing is done “in the pit” by five detailers. Each detailer is assigned the responsibility of a specific pay grade and billet type (operational, overseas, shore, Full Time Support (FTS), GWOT Support Assignment (GSA), etc.). Detailers work closely together, as each detail tends to affect what is being worked at another desk.
Communication and transparency are the primary catalysts for an effective detail. Communicating your goals and preferences early in the process is critical. When negotiating your next set of orders, the detailer will carefully balance three critical elements: personal desires, individual career development needs and the Navy’s mission (or needs of the Navy)—these elements are commonly referred to as the “detailing triad.” Each detailer will carefully review your career progression and ensure you understand the next milestones needed in the development of your career.
Typical phone discussion with the 0-3 and below detailers:
Detailer reviews the officer’s year group, lineal number and previous jobs. This allows the detailer to get a clear picture of when the officer will zone, timing for their second operational tour, as well as Post-Graduate school timing and opportunities. At this point the dialog is open between the detailer and officer to look at all three sides of the “detailing triad” while reviewing the available billet list. Possible career enhancing scenarios include: internship, payback tour, visible shore tour, overseas tour, second operational tour, and PG school. Each officer is reminded that completion of these major milestones is extremely important to career progression.
Please feel free to call or email your detailer at any time to discuss career progression questions and let him or her know your preferences for that next assignment. Additionally, it is encouraged that officers reach out to commands in which they have interest and introduce themselves.
“Detailing windows” for 0-3 and below:
CONUS 8 months
OVERSEAS 10 months
GSA As soon as GSA orders are accepted
“Detailing windows” for 0-4
CONUS/GSA/OVERSEAS 12 months prior to projected rotation date (PRD)
Commander detailing is managed by the Director, Detailing Division (OP1) and his or her Assistant (OP1A). A commander is considered a roller if they have a PRD within the following calendar year and will be detailed to their next job sometime during that year. Once a year, usually in late spring, a list of available billets for the following year is emailed to all rotating Commanders.
Officers submit their preferences which are compiled by OP1A and are used to generate slates of officers interested in serving in the available billets. These slates contain the officer’s name, their rank and seniority, preference rank of the command, and some additional limited information such as operational status, remaining operational looks, and professional specialties. The gatekeeper, or senior Supply Corps officer/civilian at a command, will review the slate and often request Officer Data Cards (ODCs) to assist in their internal review process.
It is encouraged for officers in the detailing cycle to reach out to commands in which they have interest to introduce themselves to the gatekeeper and let them know why they desire the opportunity to serve in the organization. It is helpful to provide professional references and any additional information to ensure the gatekeeper understands your background and qualifications. Keep in mind that gatekeepers usually have a pool of officers they are considering for assignment and your interaction with them is essentially a job interview.
Once an officer has been selected by a command and their next job has been assigned, SUP OP will work with the officer and the command to determine the officer’s rotation timing. Many factors impact timing such as the scheduling of required training, school schedules, and tour length constraints. The related timing of a relief and the prospective officer is referred to as a daisy chain. Once the daisy chain timing has been established the orders can be written.
Captain detailing is managed for the Chief of Supply Corps by the Director, Supply Corps Personnel (OP) and his or her Assistant (OPA). Similar to the Commander Desk, the Captain Desk uses a calendar year detailing cycle. The detailing cycle for the following year begins in the late spring with a call for preferences from all Captains who will be rotating.
More so than at the junior ranks, Captain details depend on an officer’s qualifications and experience. There are significantly more restricted jobs, such as critically coded billets, than are found at the rank of Commander and below. Many of the required qualifications take numerous years over multiple tours to obtain. In addition to the formal qualifications, significant attention is given to ensure the right officer, with the right experience is detailed to the right job. Ultimately, the Chief of Supply Corps will make final detailing decisions for Captains.
Once a Captain has been assigned to a command, SUP OP works with the Captain and the gaining/losing commands to determine rotation timing. As stated above, the daisy chains drive the order’s timing and take numerous factors into account while trying to minimize gaps at commands and maintaining as much quality of life for the officer and their family as possible.
By Lt. Cmdr. Shani Leblanc, SC, USN, Lieutenant Operational Detailer and Lt. Cmdr. Scott Roscoe, SC, USN, Assistant Commander Detailer (OP1A)