Billet Change Request (BCR) and Total Force Manpower Management System (TFMMS) Processing Unraveled

Jan. 26, 2015 | By scnewsltr
Just about everyone has heard the acronyms “BCR” and “TFMMS” floating around, but do you know what they mean and how those relate to you as a service member? Billet requirements drive detailing. Billet requirements comprise the minimal skills and qualifications needed to fulfill the position. As a rule, only those military billet requirements that are funded will have service members detailed to them. The requirement will identify if the billet is an officer, enlisted, civilian, or contractor; and for military billets, the funding will determine if it is active duty, full time support, or Reserve. Requirements also specify the rank/rating, grade, designator, Navy Officer Billet Classification (NOBC), subspecialty code, Additional Qualification Designation (AQD), Navy Enlisted Classifications (NEC), etc. as required for the billet. In most cases, if any of the requirements of a billet change, a Billet Change Request (BCR) must be submitted. For example, if the organization requires the addition of an AQD to an officer billet or need to change the NEC on an enlisted billet, an adequate explanation of the change in mission, function, task, and why the change is beneficial to the Navy must be provided to justify the change request. BCRs are routed via chain of command and are submitted to the Budget Submitting Office (BSO) N1 department for processing. The BSO manpower analyst reviews the request to ensure it is in accordance with Navy policy and supports the command’s mission and then submit the request via the online BCR website. The BCR decision matrix can be found at: The BCR identifies the current billet requirements as well as the proposed changes. If the request will alter any part of the funding line, it must be reviewed by the resource sponsor because they provide the funding for all billets. The request will then be routed to all affected stakeholders (Community Managers, Program Managers such as ADDU, PEP, SUBSPECS, etc.) listed in the N12 BCR Decision Matrix. If all the reviews are approved, an approval message is received by the BSO N1 manpower analyst. If the request is disapproved, it will come back to the BSO N1 manpower analyst who will return it to the requester with an explanation as to why it was disapproved. Once approved, a Total Force Manpower Management System (TFMMS) Manpower Change Request (MCR) is submitted to incorporate the change requested. TFMMS is a classified system which is the single, authoritative data base for Total Force manpower requirements and active duty and reserve manpower authorizations and end strength. TFMMS does not contain personnel information. Many times, we are asked to download a TFMMS MCR and e-mail it to someone. The TFMMS construct does not allow the MCR to be downloaded and emailed outside of the system. The TFMMS MCR is created by the BSO N1 manpower analyst and routed electronically via the Resource Officer at N12 for verification. If a billet is moving from one activity to another, the Resource Sponsor also chops the MCR and affects the money transfer. The MCR is then processed in TFMMS, which incorporates the change(s) requested upon approval by Navy Manpower Analysis Center (NAVMAC). Any change in TFMMS is immediate and will reflect as such in TFMMS, but it will not be present in the detailing system until the following week. Updates to the Defense Acquisition Workforce Improvement Act (DAWIA) system take a bit longer. Once an initial BCR request is received by your BSO, it will take from one week to a month or more to go through the process and reflect on the billet, depending on the complexity of the issue and how many stakeholders are required to review the request. That is the mystery of the BCR and TFMMS in a nutshell. If you have any questions, please feel free to call your N1 at your BSO for further information. By Beth Zimmerman, Manpower Analyst Nov/Dec 2014