SUPSHIP Newport News Contracting Office Excels During PPMAP Inspection

By Lt. Cmdr. Jaime Siqueiros, SC, USN, Deputy
Chief of Contracts Office, Supervisor of Shipbuilding,
Conversion and Repair, Newport News

Naval Sea Systems Command Purchase Card Program Performance Management Assessment Program (PPMAP) Staff/NAVSEA Level 3 Government Purchase Card program coordinators conducted a PPMAP inspection of Supervisor of Shipbuilding, Conversion and Repair Newport News (SUPSHIPNN) contracting department in March 2018. The inspection covered a transaction period of September 2016 through January 2018.

SUPSHIPNN’s GPC program provides simplified acquisition procurement support during the design and construction of nuclear powered submarines and aircraft carriers, as well as during the repair and modernization periods of submarines and aircraft carriers located at the Huntington Ingalls Newport News Shipyard. The GPC program allows the contracting department the opportunity to reduce procurement action lead times (PALTs) for acquiring commercial goods and services to maximize greater buying power initiatives.

The primary objectives of the PPMAP are to support contracting departments’ continuous improvement efforts in the procurement process; to ensure a feedback process exists for communicating an organization’s strengths and vulnerabilities; to balance the level of oversight provided; and to improve the speed of learning through high velocity learning–lessons learned and best practices. The PPMAP inspection confirms a contracting department is in compliance with all statutory and regulatory requirements, ensuring there are no instances of fraud, waste or abuse during the transaction review.

“The team began implementing process improvements back in 2016 after the last PPMAP inspection. I’m very proud of my team’s dedication and hard work to improve the program. They made great strides in making the program compliant with all regulatory requirements and improving the traceability of every single dollar spent over the past 18 months,” said Carl Ward, SUPSHIPNN chief of contracts office.

The inspection evaluated the SUPSHPNN GPC program to ensure the contracting department is in compliance with NAVSUP and NAVSEA policies and procedures and to ensure internal controls were adequate and in place. The PPMAP inspection consisted of three categories: (1) a transaction review, (2) an internal control review and (3) a review of other program critical elements. SUPSHIPNN earned a grade of “Satisfactory” from the NAVSEA PPMAP staff/GPC Program Agency Program Coordinators.

“I feel very privileged to have such a remarkable team. Inspections are always high-visibility events identifying a command’s strengths and vulnerabilities. The results highlight the fact that a significant program turnaround has taken place since the previous PPMAP inspection,” said Ward.

Summer 2018